BSBSTR401 Promote innovation in team environments Task 1- Written Report Candidate InstructionsPurpose of this Assessment taskThis assessment task is designed to test your skills in promoting innovation in a team environment as required by the unit BSBINN301 Promote innovation in a team environment. Your trainer/assessor will be assessing your work and provide you with constructive feedback on Canvas. This task will assess your skills to: Create opportunities to maximise innovation within the teamOrganise and agree effective ways of workingSupport and guide colleaguesReflect on how the team is working In this assessment you will analyse the provided case, undertake research using Bounce Fitness website, and complete the 4 parts of the project to demonstrate your skills in promoting innovation in a team environment. What are you required to do to undertake this Case Study? To complete this assessment, you must use the simulated business “BOUNCE FITNESS” by clicking on the link below. This business is a fitness company which is in all States within Australia. Bonce Fitness website contains information about the company, Infrastructure, People, Policies and procedures, Performance of the business, Documents, and scenarios. You can find the login details on Canvas: http;//bounce.precisiongroup.com.au/account/ To successfully undertake this assessment, you should be doing the following: Read the provided Case Study, scenarios and Bounce Fitness additional resources couple of times and understand the requirements Clarify the requirements with your trainer and assessor if you are not sure Research appropriate websites as directed by your trainer/assessor Complete all of the 4 parts of the project and upload them on Canvas Discuss with your trainer/assessor the contents of the project you will be submitting Context and conditions of undertaking the tasks? The prescribed tasks will be undertaken by you after carefully analysing the case scenarios. Your trainer will also provide you guidance on the websites to be researched. Your trainer/assessor may also set certain conditions under which you will perform the tasks required by this assessment. For example, your trainer may set a time limit to perform a task or, ask you to repeat a task or, ask you to give additional information about the performance by asking you some verbal questions or, they may prescribe you some new conditions to undertake certain tasks. Given your personal conditions, your trainer/assessor should also be able to make some reasonable adjustments in undertaking the tasks of this assessment. You should check with your trainer/assessor about the conditions under which the tasks should be completed, and the possible adjustment they can make in undertaking these tasks. What specific WHS requirements may be involved? This assessment will require you to be aware of the standard Workplace Health and Safety requirements e.g. Workplace Health and Safety Act and Workplace Health and Safety Legislation Your trainer/assessor will advise you on these and other legislative requirements. Tasks and frequency of performance Details of the tasks to be undertaken in this assessment are provided in this document. The tasks listed must be performed at least once. Getting Started The assessment may be re-attempted on two further occasions (maximum three attempts in total). All assessments must be resubmitted 3 days within receiving your unsatisfactory grade. You must clearly indicate “Re-submission” on your resubmitted work. You must complete all questions unassisted by the assessor or other personnel but may refer to reference material as may be needed. All questions must be answered satisfactorily for the assessment to be completed satisfactorily. For any assessment conducted that is incomplete, or without satisfactory performance, the assessment will need to be completed again after further training support. This may be simply to focus on question areas not achieved in the prior assessment. Submitting your assessment When you are ready to submit your assessments, upload the files in Canvas via the submission tab. It is important that you keep a copy of all electronic assessments submitted to Canvas. Please submit all assessment components. Word count In this assessment some of the questions include a word count. This is a guideline only, but your answers should not vary substantially (i.e. +/- 10%) from the word count provided. Microsoft Word includes a word count tool.ObjectiveTo test the required application skills in promoting innovation in a team environment. Assessment Cover SheetCandidate name: Candidate ID Trainer’s Name: Date Submitted: Candidate declaration:I declare that: I have read and understood all the information provided in relation to the assessment requirements to complete this unit, the instructions and the purpose and processes of undertaking this assessment taskThis assessment is my own work and where other’s works or ideas have been borrowed, I have appropriately referenced or acknowledged themI understand that plagiarism is a serious offence that may lead to disciplinary action. Candidate signature: Task 2: Written Report General instructions Scenario: You have been working with a marketing company, Molly’s Marketing Maestros for the last 6 months. Since you started, you noticed a real lack of collaboration and innovative idea sharing within the workplace, a vast difference from your previous role with a much smaller recruitment agency. The office is very stark, with high dividers in between each work station making it very difficult to have any sort of discussion with a colleague. The meeting rooms are also small and don’t have any whiteboards or screens or projectors. Your manager has noticed the same thing and has asked you to lead a project of making some changes to the office. He wants it to be a collaborative effort with the other team members but wants you to drive it. This activity has 3 parts: Part A – Team Set Up Part B – Project Plan and Actions Part C – Supporting Team Members Part D – Evaluation Part A – Team Set Up You are part of the campaigns team which is made up of you and 2 others. You can also bring in 2 others from the office to assist and be part of this project. Your first task is to set the direction for the team, to understand how you can all contribute and determine who else you need to get into the team. You want to also work out how to get the most out of each member. Write a short statement outlining what the team needs to achieve. (50 words) Fill in the team member profile below (each member of your team will do this) Team Member Profile Name: Previous Work Experience: How would you describe yourself? What are your skills? What are your strengths? What do you like to work on? What are your weaknesses? What are your hobbies and interests? As a team, discuss how you can each contribute to the achievement of the goals and make notes in the table below providing at least 3 key areas that each team member can contribute. Name: Key Contributions: Name:Key Contributions: Name:Key Contributions: Refer to Appendix 1, Potential Team Members. As a team, select 2 people you can bring into the team and explain why you chose those individuals. Name: Why did you choose this person? Name: Why did you choose this person? Name:Why did you choose this person? It is important that each of the team members is motivated and interested. List 3 incentives or rewards that you can offer to stimulate and motivate people’s creative and innovative juices. Part B – Project Plan and Actions Now that the team is together and you all understand what the project is and how each member can contribute, it is time to decide on what the team will do. Jointly establish ground rules on how the team will work. List the ground rules in the following space provided below (at least 5). As a group, brainstorm all the ways you can create a more innovative and collaborative workplace. Come up with a list of at least 5 ideas. Select and describe 3 that you all agree to implement. Describe what each idea is and how it will contribute to a more innovative and collaborative workplace. (30 words each) Describe how you narrowed the list down from 6 to 3. How was each idea challenged and tested by the group and how did you come to an agreement on the final 3 ideas? As a group and based on the key contributions from Q3, divide up and come to an agreement on who should take responsibility for the key project areas. You must include the following and any others that are specific to your project.Project Lead – overall management, ensures guidelines followed and timelines adhered to, check off action itemsAdmin – organize meetings, book rooms, send invites, distribute agendas and minutesDocumentation – minute taking, report writing, filingConsultation – consult with rest of staff, get feedback and present options and solutions to staffProcurement – purchasing of items NameResponsibilities As a group, put together an action plan using the Action Plan Template. List all the required actions, a due date and who is responsible. Action PlanAction ItemDue DateWho Add more rows as necessary Describe how you will include activities in your project that will allow the team to contemplate, discuss and challenge any aspect of the project and include these activities in your action plan. Include, for example, meetings and any planned training. Include at least three activities (50 – 100 words). Part C – Supporting Team Members So far so good. The team has generated some great ideas, everyone is collaborating well, you have an action plan and everyone knows what they now need to do. You want to ensure that you maintain the momentum. Describe 3 ways that you can model behavior so that you can support the team’s innovative practices (100 words) Do your own independent research into workspaces that encourage innovation. Find one idea that your team hasn’t yet raised. Describe your idea in an email that you will send to the other team members. Use the email template below. To: Cc: Subject: You need to ensure that as a member of the team, you are available to and proactively initiate opportunities to discuss and explore ideas. Keep a log of all the discussions you are having with other team members. Use the table below, how often should discussions for this project be held? (50 words) Discussion LogDiscussion ItemDue DateWho Part D – Evaluation Evaluate the team’s performance. Write a 250-word report addressing the following items:How did the team perform in general?How did the team communicate?How did the team come to agreements? Was there sufficient and rigorous discussion? Do you feel the team got the best outcomes in the most effective way?What are the challenges of being innovative?What improvements can be done in your team’s future innovative activities? Fill out the feedback form provided in Appendix 2 for each team member. There are 2 forms included in Appendix 2, one for each team member. Each member of the team will also fill one out for you. Collect feedback forms for your performance from each member of the team. (Please ensure to enclose in your submission the 2 completed Feedback Forms)As a group, meet with your assessor to discuss your own reflection on the team performance and the feedback forms. Reflect on the feedback from the other team members and your assessor and answer the following questions.List 3 things that the team could do differently to be even more innovative and productive in future.List 3 things that you can do personally do to help create and maintain a more innovative and collaborative work environment.How can you incorporate these improvements into future projects and activities? Describe how the team will celebrate the successful completion of the project. Have at least one option that includes the rest of the office staff and your manager. The project has been a success. Your team has successfully implemented the ideas. Your manager and all the office staff are happy with the changes and the work environment feels much more creative, innovative and collaborative. As the project leader, draft an email that you will send to all the staff informing them of what has happened, the effort that has gone into the changes and the final result. Also invite all the staff to the celebration you have identified in Task 5 above. Use the email template below. To: Cc: Subject:
