Assessment Task 2: Project Task summary In this task, you are required to demonstrate your skills and knowledge by working through a number of activities and completing and submitting a project portfolio. This assessment is to be completed in the simulated work environment in the classroom. Required You will need access to: your learning resources and other information for referenceProject Portfolio template Section 1Project Portfolio template Section 2Project Portfolio template Section 3Brief outline templateSelf-evaluation checklistSimulation Pack Timing Your assessor will advise you of the due date of these submissions. Submit PowerPoint presentation on Section One of your project portfolioFinancial analysisProject Portfolio template section 1Project portfolio template section 2Project portfolio template section 3BriefBrief with changesCopies of any relevant policies, procedures and legislations as per the project portfolioFeedback register templateFeedback register completedEmail/application form to seek approval Assessment criteria For students’ performance to be deemed satisfactory in this assessment task, they must satisfactorily address all of the assessment criteria. If part of this task is not satisfactorily completed, they will be asked to complete further assessment to demonstrate competence. Assessment Task 2 Instructions Carefully read the following: Activities Complete the following activities: Carefully read the following: This project requires you to apply a systematic decision-making approach to address a complex workplace issue of your choice. You are required to: Identify a complex issue in consultation with a relevant stakeholder establish the objectives, advantages, risks and resources required when pursuing solutions to the identified issue source of reliable information about the identified issue generate a range of solutions together with relevant stakeholders evaluate and compare solutions to choose the best one present the chosen solution to stakeholders for feedback refine the chosen solution to seek approval for its implementation. This project must be based on an existing workplace issue that has numeric and financial data available to illustrate or support the complex issue. You must use the case study business provided to you by your assessor (found in the assessment templates sections), It is important that you go through the simulation pack and read the organisational policies and procedures related to your chosen issue or work area already developed. Your assessor will be involved in the meetings and play the roles of process stakeholders as relevant. You will be collecting evidence for this unit in Project Portfolio. The steps you need to take are outlined below. Project planningAs you are basing this assessment on the case study, identify a relevant job role you will assume and any relevant stakeholders. Read through the requirements of Section 1, 2 and 3 of your Project Portfolio as well as the necessary background information, relevant policies and procedures.Section 1: Defining complex issuesStakeholder meetingMeet with the relevant stakeholder, the CEO (your assessor). Take notes so you can complete Section 1 of your Project Portfolio after the meeting. Plan for the meeting to take 5-10 minutes At the meeting:Use the numeric/financial information to discuss issues that fall within the scope of your job role. Create a financial analysis document.Identify a complex issue to address the remainder of this assessment.During the meeting, you will need to demonstrate effective communication skills including:Identify and articulate ideas clearly and persuasivelyUse a presenting style and vocabulary to suit the audience and situation.Seeking the views and opinions of others by active listening and questioningPrepare to use the financial and numeric information at the meetingThis meeting must be organised with your assessor and is a mandatory requirement contributing to the successful completion of the assessment task. Your assessor can provide you with more details on this step. Make sure you follow the instructions above and meet the timeframes allocated.Upload the financial analysis document in the canvas with the rest of the evidence.Defining complex issuesComplete Section 1 of your Project Portfolio. When you complete Section 1, you need to:Provide an overview of your chosen business, including:The name of the businessa description of what the business doesthe job role you perform in businessDescribe the complex issue associated with the business, including:a brief outline of the issueWho are the stakeholders and how are they associated with the issue?analysis and presentation of numeric and financial data illustrating complex issuestwo objectives when pursuing solutionsthree advantages of solving the issuethree risks of addressing the issue.Establish the legislative and organisational requirements related to the complex issue, including:a summary of the relevant legislationa summary of the associated organisational policies and proceduresan assessment of any actual or perceived bias.Calculate the resources required for the solution development processPrepare a presentation, using the work done in Section 1 of Project Portfolio, to present the complex issue to relevant stakeholders.You are also required to attach certain documents as part of your evidence – review the documents you need to attach as outlined in your in Section 1 of Project Portfolio and make sure you attach these upon submission. Upload section one of your Project portfolio to Canvas, ensuring that you have included all additional documentsStakeholder meetingMeet with the relevant stakeholder, the CEO (your assessor). Take notes so you can complete Section 2 of your Project Portfolio after the meeting. At this meeting, take on the role of facilitator/leader. At the meeting:Present the scope of your complex issue (use the presentation prepared in Section 1 of your Project Portfolio).Use two critical thinking techniques to generate four to six solutions for your complex issue. Please note that this meeting is where you involve the relevant stakeholder in generating the solutions. (you will need to attach the outcome, e.g., mind-map to Section 2 of Project Portfolio.)During the meeting, you will need to demonstrate effective communication skills, including:Identify and articulate ideas clearly and persuasivelyUse a presenting style and vocabulary to suit the audience and situation.Seeking the views and opinions of others by active listening and questioningThis meeting must be organised with your assessor and is a mandatory requirement contributing to the successful completion of the assessment task. Your assessor can provide you with more details on this step. Make sure you follow the instructions above and meet the timeframes allocated.Section 2: Systematic decision-makingSystematic decision makingComplete Section 2 of your Project Portfolio. When you complete Section 2, you need to:Summarise the outcomes of your meeting with the stakeholder, including:an outline of two critical thinking techniques used to generate solution alternatives with other stakeholdersa list of four to six alternative solutions.Evaluate each identified solution to establish their feasibility, including:success criteriaconstraintsevaluation of each alternative against the criteria and constraintslist of all feasible options.Use one appropriate tool/technique to compare all feasible alternatives with one another. Include:a description of the tool or technique usedproof of your comparisonan assessment of bias in your decision-makingChoose the best solution and explain:why did you choose it?how does it meet the legislation and organisational policy requirements?are there any risks associated with your solution?what are the advantages of the chosen solution?what are the resources required?Prepare a brief on your proposed solution (use “Brief template” found in assessment templates section on canvas)( 300 words approximately).You are also required to attach certain documents as part of your evidence – review the documents you need to attach as outlined in Section 2 of the Project Portfolio and make sure you attach these upon submission.Make sure you have answered all the questions in Section 2. Submit to your assessor for review. Upload section two of your Project portfolio to Canvas, ensuring that you have included all additional documents required Arrange a meeting with at least one of the key stakeholders responsible for decision-making. For the purpose of this role-play, your assessor can act as one of the stakeholders, the CEO.Before you continue, read the requirements of Section 3 of your Project Portfolio. Make sure you have your brief available and ready to present. As part of Section 3, you are required to develop a feedback register to use at the meeting. Do this before meeting with the stakeholders and use the register at the meeting. Ensure that you upload the following in Canvas:BriefFeedback register template ( template found in assessment templates section)Stakeholder meeting Meet with the relevant key stakeholder ( your assessor). Take notes so you can complete Section 3 of your Project Portfolio after the meeting. Plan the meeting for 5-10 minutes duration At the meeting: Present your brief to key stakeholders (use the brief prepared in Section 2 of your Project Portfolio). Record feedback on the feedback register (developed prior to this meeting- sample template found in the assessment templates section). During the meeting, you will need to demonstrate effective communication skills, including: Identify and articulate ideas clearly and persuasively Use a presenting style and vocabulary to suit the audience and situation. Seeking the views and opinions of others by active listening and questioningThis meeting must be organised with your assessor and is a mandatory requirement contributing to the successful completion of the assessment task. Your assessor can provide you with more details on this step. Make sure you follow the instructions above and meet the timeframes allocated.Upload the completed feedback register in canvas. Section 3: Decision review Review your decision Complete Section 3 of your Project Portfolio as a part of your evidence for this section. When you complete Section 3, you need to: Use feedback from your meeting with stakeholders to refine your project brief. Use an appropriate format to seek approval to implement your proposed solution (e.g., draft an email, complete an application form ready to be lodged etc.) Perform a self-evaluation to identify opportunities for improvement. You are also required to attach certain documents as part of your evidence – review the documents you need to attach as outlined in your in Section 3 of Project Portfolio and make sure you attach these upon submission. Upload reviewed brief and email/application form as evidence to seek approval in Canvas. Upload section three of your Project portfolio to Canvas, ensuring that you have included all additional documents required
