AISL Pty Ltd T/A Rosehill College RTO No: 41257 | CRICOS Code: 03622A Student Assessment Tasks BSBPMG512 Manage project time Table of Contents Table of Contents 2 Assessment Information 3 Assessment Instructions 5 Student Assessment Agreement 6 Assessment Task 1 Cover Sheet 7 Assessment Task 1: Written Questions 8 Assessment Task 1 Instructions 10 Assessment Task 1 Checklist 12 Assessment Task 2 Cover Sheet 13 Assessment Task 2: Conference schedule project 14 Assessment Task 2 Instructions 16 Assessment Task 2 Checklist 20 Assessment Task 3 Cover Sheet 21 Assessment Task 3: Review project time management and implement changes 22 Assessment Task 3 Instructions 23 Assessment Task 3 Checklist 25 Assessment Task 4 Cover Sheet 26 Assessment Task 4: Project time management evaluation 27 Assessment Task 4 Instructions 28 Assessment Task 4 Checklist 29 Assessment Information The assessment tasks for BSBPMG512 Manage project time are included in this Student Assessment Tasks booklet and outlined in the assessment plan below. To be assessed as competent for this unit, you must complete all of the assessment tasks satisfactorily. Assessment Plan Assessment TaskOverview1. Written questionsYou must correctly answer all questions.2. Conference schedule projectIn response to a case study scenario, you must create a Work Breakdown Schedule, a Project Management Plan and a Project Schedule. You will then discuss these with the project team and revise the documents.3. Review project time management and implement changesIn response to some timing issues, you must suggest and implement changes to their Project Schedule.4. Project time management evaluationYou will revise and analyse how well their project documentation worked for the project and suggest changes that could improve them. Assessment Preparation Please read through this assessment thoroughly before beginning any tasks. Ask your assessor for clarification if you have any questions at all. When you have read and understood this unit’s assessment tasks, print out the Student Assessment Agreement. Fill it out, sign it, and hand it to your assessor, who will countersign it and then keep it on file. Keep a copy of all of your work, as the work submitted to your assessor will not be returned to you. Assessment appeals If you do not agree with an assessment decision, you can make an assessment appeal as per your RTO’s assessment appeals process. You have the right to appeal the outcome of assessment decisions if they feel they have been dealt with unfairly or have other appropriate grounds for an appeal. Naming electronic documents It is important that you name the documents that you create for this Assessment Task in a logical manner. Each should include: Course identification codeAssessment Task numberDocument title (if appropriate)Student nameDate it was created For example, BSBPMG512 AT3 Project Report Joan Smith 20/10/18 Additional Resources You will be provided with the following resources before you begin each Assessment Task. Assessment Task 2 Conference ProgramProject Management Plan TemplateProject Schedule Template Assessment Task 3 Project Report Template Assessment Instructions Each assessment task in this booklet consists of the following: Assessment Task Cover Sheet This must be filled out, signed and submitted together with your assessment responses. If you are submitting hardcopy, the Cover Sheet should be the first page of each task’s submission. If you are submitting electronically, print out the cover sheet, fill it out and sign it, then scan this and submit the file. The Assessment Task Cover Sheet will be returned to you with the outcome of the assessment, which will be satisfactory (S) or unsatisfactory (U). If your work has been assessed as being not satisfactory, your assessor will include written feedback in the Assessment Task Cover Sheet giving reasons why. Your assessor will also discuss this verbally with you and provide advice on re-assessment opportunities as per your RTO’s re-assessment policy. Depending on the task, this may include resubmitting incorrect answers to questions (such as short answer questions and case studies)resubmitting part or all of a project, depending on how the error impacts on the total outcome of the taskredoing a role play after being provided with appropriate feedback about your performancebeing observed a second (or third time) undertaking any tasks/activities that were not satisfactorily completed the first time, after being provided with appropriate feedback. Assessment Task Information This gives you: a summary of the assessment taskinformation on the resources to be usedsubmission requirementsre-submission opportunities if required Assessment Task Instructions These give questions to answer or tasks which are to be completed. Your answers need to be typed up using software as indicated in the Assessment Task Instructions. Copy and paste each task’s instructions into a new document and use this as the basis for your assessment task submission. Include this document’s header and footer. If you are submitting electronically, give the document a file name that includes the unit identification number, the task number, your name and the date. Checklist This will be used by your assessor to mark your assessment. Read through this as part of your preparation before beginning the assessment task. It will give you a good idea of what your assessor will be looking for when marking your responses. Student Assessment Agreement Make sure you read through the assessments in this booklet before you fill out and sign the agreement below. If there is anything that you are unsure of, consult your assessor prior to signing this agreement. Have you read the assessment requirements for this unit? Yes No Do you understand the requirements of the assessments for this unit? Yes No Do you agree to the way in which you are being assessed? Yes No Do you have any specific needs that should be considered? Yes No If so, explain these in the space below. Do you understand your rights to re-assessment? Yes No Do you understand your right to appeal the decisions made in an assessment? Yes No Student nameSathish reddy.vStudent number2010012Student signatureDateAssessor nameAssessor signatureDate Assessment Task 1 Cover Sheet Student Declaration To be filled out and submitted with assessment responses I declare that this task is all my own work and I have not cheated or plagiarised the work or colluded with any other student(s). I understand that if I If I am found to have plagiarised, cheated or colluded, action will be taken against me according to the process explained to me. I have correctly referenced all resources and reference texts throughout these assessment tasks. Student nameSathish reddy.vStudent ID number2010012Student signatureDate Assessor declaration I hereby certify that this student has been assessed by me and that the assessment has been carried out according to the required assessment procedures. Assessor nameAssessor signatureDateAssessment outcomeSNSDNSResubmission Y N Feedback Student result response My performance in this assessment task has been discussed and explained to me. I would like to appeal this assessment decision. Student signatureDate A copy of this page must be supplied to the office and kept in the student’s file with the evidence. Assessment Task 1: Written Questions Task summary This is an open book test, to be completed in the classroom. A time limit of 1 hour to answer the questions is provided. You need to answer all of the written questions correctly. Your answers must be word processed and sent to the assessor as an email attachment. Required Access to textbooks/other learning materialsComputer and Microsoft OfficeAccess to the internet Timing Your assessor will advise you of the due date of this assessment. Submit Answers to all questions Assessment criteria All questions must be answered correctly in order for you to be assessed as having completed the task satisfactorily. Re-submission opportunities You will be provided feedback on their performance by the Assessor. The feedback will indicate if you have satisfactorily addressed the requirements of each part of this task. If any parts of the task are not satisfactorily completed, the assessor will explain why, and provide you written feedback along with guidance on what you must undertake to demonstrate satisfactory performance. Re-assessment attempt(s) will be arranged at a later time and date. You have the right to appeal the outcome of assessment decisions if you feel that you have been dealt with unfairly or have other appropriate grounds for an appeal. You are encouraged to consult with the assessor prior to attempting this task if you do not understand any part of this task or if you have any learning issues or needs that may hinder you when attempting any part of the assessment. Written answer question guidance The following written questions use a range of “instructional words” such as “identify” or “explain”, which tell you how you should answer the question. Use the definitions below to assist you to provide the type of response expected. Note that the following guidance is the minimum level of response required. Analyse – when a question asks you to analyse something, you should do so in in detail, and identify important points and key features. Generally, you are expected to write a response one or two paragraphs long. Compare – when a question asks you to compare something, you will need to show how two or more things are similar, ensuring that you also indicate the relevance of the consequences. Generally, you are expected to write a response one or two paragraphs long. Contrast – when a question asks you to contrast something, you will need to show how two or more things are different, ensuring you indicate the relevance or the consequences. Generally, you are expected to write a response one or two paragraphs long. Discuss – when a question asks you to discuss something, you are required to point out important issues or features and express some form of critical judgement. Generally, you are expected to write a response one or two paragraphs long. Describe – when a question asks you to describe something, you should state the most noticeable qualities or features. Generally, you are expected to write a response two or three sentences long. Evaluate – when a question asks you to evaluate something, you should do so putting forward arguments for and against something. Generally, you are expected to write a response one or two paragraphs long. Examine – when a question asks you to examine something, this is similar to “analyse”, where you should provide a detailed response with key points and features and provide critical analysis. Generally, you are expected to write a response one or two paragraphs long. Explain – when a question asks you to explain something, you should make clear how or why something happened or the way it is. Generally, you are expected to write a response two or three sentences long. Identify – when a question asks you to identify something, this means that you are asked to briefly describe the required information. Generally, you are expected to write a response two or three sentences long. List – when a question asks you to list something, this means that you are asked to briefly state information in a list format. Outline – when a question asks you to outline something, this means giving only the main points, Generally, you are expected to write a response a few sentences long. Summarise – when a question asks you to summarise something, this means (like “outline”) only giving the main points. Generally, you are expected to write a response a few sentences long. Assessment Task 1 Instructions Provide answers to all of the questions below: Explain each of the following estimating techniques, and how each can be used to determine task duration and resource effort within a project. a. Analogous Estimating b. Parametric Model Estimating c. 3 Point Estimating d. Expert Judgment Estimating e. Vendor Bid Analysis f. Reserve Analysis g. Bottom Up Analysis Ans. a. Analogous Estimating Analogous Estimating is a technique for estimating a variety of project parameters and measures of scale. The project parameters that can be measured include those of project cost, project budget, scope of the project, and expected project duration.b. Parametric Model Estimating Parametric is a term used to describe a dimension’s ability to change the shape of model geometry as soon as the dimension value is modified.c. 3 Point Estimating 3 Point Estimating is based on 3 different estimated values to improve the result. The concept is applicable for both Cost and Duration Estimation.d. Expert Judgment Estimating Expert Judgment Estimating is a technique in which judgement is provided based upon a specific set of a criteria and expertise that has been acquired in a specific knowledge area, application area, or product area, a particular discipline, an industry, etc.e. Vendor Bid Analysis Vendor Bid Analysis is a technique used to figure out the cost of a project by comparing the bids submitted by many suppliers. This can be accomplished by considering the costs (via quotes, bids, proposals, etc.) presented for project work. By using a selection criteria divided into categories, vendor proposals have to meet these criteria or may be eliminated.f. Reserve Analysis Reserve Analysis is one of the techniques used to determine a project budget. During Reserve Analysis, a project is analysed from a cost overruns point of view and buffers are placed in appropriate place.g. Bottom Up Analysis Bottom-up investing is an investment approach that focuses on the analysis of individual stocks and de-emphasizes the significance of macroeconomic cycles and market cycle. In bottom-up investing, the investor focuses his attention on a specific company and its fundamental, rather than on the industry in which that company operates or on the greater economy as a whole. This approach assumes individual companies can do well even in an industry that is not performing, at least on a relative basis. Describe what the critical path of a project is, and explain the steps used to identify it using the Critical Path Method. Ans. In project management, a critical path is the sequence of project network activities which add up to the longest overall duration, regardless if that longest duration has float or not. This determines the shortest time possible to complete the project. There can be ‘total float’ (unused time) within the critical path. Activity Predecessor Duration/day/ A Nil 15 B Nil 18 C Nil 21 D A 8 E B 5 F B 9 G C 6 H D 22 I E 24 J H,I 17 K F,G 9 L J,K 14 Explain the concept of a project baseline. Ans. A project baseline is the original and approved project plan and depicts all key information and constraints. It includes, but is not limited to, scope baseline, cost baseline and schedule baseline. Explain the procedure for establishing project baselines Start with schedule and cost baselines. Identify activities and tasks which will be needed to produce each of the deliverables included on your scope baseline. The detail included in this task list will depend on the experience of your team, the project’s risk and uncertainties, etc. For each task identify the resources needed, if known at this point. Make an estimation of how many hours it will take to complete each task. Estimate the cost of each task, by using an average hourly rate for each resource you may require. Make sure you consider resource constraints and how much time each resource can realistically devote to your project. Develop a task path by figuring out which tasks are dependent on other tasks. Date develop your schedule by putting all tasks and estimates into a calendar showing how much time each task will take from start date to end. Don’t forget to develop a cost baseline, which is a cost-by-time budget. Explain how to manage adjustments to a project baseline due to a major change to scope or cost. Ans. After approval of the change in scope or cost it is necessary for the project manager to redo planning for the project to comply with the change request, and then make all the adjustments, you must create a new baseline for use in the project. It is the most important that all baselines saved during the project life cycle. Explain how project variance is most effectively managed. Ans. Variance analysis is the quantitative investigation of the difference between actual and planned behaviour. This technique is used for determining the cause and degree of difference between the baseline and actual performance and to maintain control over a project. Cost and schedule variances are the most frequently analysed measurements. Summarise the project life cycle phases and describe each phase. Ans. Summarise the following key tools for project scheduling a. Schedule Network Analysis b. Critical Path Analysis c. Schedule Compression Ans. a. Schedule Network Analysis This is a graphic representation of the project’s activities, the time it takes to complete them, and the sequence in which they must be done. Project management software is typically used to create these analyses – Gantt charts and PERT Charts are common formats.b. Critical Path AnalysisCritical path analysis (CPA) is a project management technique that requires mapping out every key task that is necessary to complete a project. It includes identifying the amount of time necessary to finish each activity and the dependencies of each activity on any others. Also known as the critical path method, CPA is used to set a realistic deadline for a project and to track its progress along the way.c. Schedule CompressionThis tool helps shorten the total duration of a project by decreasing the time allotted for certain activities. It’s done so that you can meet time constraints, and still keep the original scope of the project. Explain three best-practice time management methodologies. For each, summarise their capabilities, limitations, applications and outcomes Ans. 1. Use the right tools and equipment. In project management, a project manager’s effectiveness will largely depend on the tools at his or her disposal. Even the most talented project manager will be limited if the right software and equipment are not available. Some areas to consider include: communications equipment, project tracking software, and collaboration software.2. Get to know your project personnel. Social, economic, and cultural differences can often lead to misunderstanding and miscommunication among project team members, especially in situations where a project manager is working with a multi-national project team, and these misunderstandings can be a significant draw on project time.3. The 20/80 rule. One of the guiding rules in the management of a project is the Pareto Principle which states that roughly 80% of the outputs will be generated by only 20% of the inputs. In other words, a few elements create the most impact. Explain how a work breakdown structure is used to create project schedules. Ans. A work breakdown structure (WBS) is a key project deliverable that organizes the team’s work into manageable sections. The Project Management Body of Knowledge (PMBOK) defines the work breakdown structure as a “deliverable oriented hierarchical decomposition of the work to be executed by the project team.” The work breakdown structure visually defines the scope into manageable chunks that a project team can understand, as each level of the work breakdown structure provides further definition and detail. Assessment Task 1 Checklist Student’s name:Did the student provide a sufficient and clear answer that addresses the suggested answer for the following?Completed successfullyCommentsYesNoQuestion 1 aQuestion 1 bQuestion 1 cQuestion 1 dQuestion 1 eQuestion 1 fQuestion 1 gQuestion 2Question 3Question 4Question 5Question 6Question 7Question 8 aQuestion 8 bQuestion 8 cQuestion 9Question 10Task Outcome:Satisfactory Not Satisfactory Assessor signatureAssessor nameDate Assessment Task 2 Cover Sheet Student Declaration To be filled out and submitted with assessment responses I declare that this task is all my own work and I have not cheated or plagiarised the work or colluded with any other student(s). I understand that if I If I am found to have plagiarised, cheated or colluded, action will be taken against me according to the process explained to me. I have correctly referenced all resources and reference texts throughout these assessment tasks. Student nameSathish reddy.vStudent ID number2010012Student signatureDate Assessor declaration I hereby certify that this student has been assessed by me and that the assessment has been carried out according to the required assessment procedures. Assessor nameAssessor signatureDateAssessment outcomeSNSDNSResubmission Y N Feedback Student result response My performance in this assessment task has been discussed and explained to me. I would like to appeal this assessment decision. Student signatureDate A copy of this page must be supplied to the office and kept in the student’s file with the evidence. Assessment Task 2: Conference schedule project Task summary This assessment task requires you to create a Work Breakdown Structure, a Project Management plan, and a Project Schedule in consultation with your team and to review documents based on team feedback. This assessment is to be completed in the simulated work environment in the RTO. Required Access to textbooks/other learning materialsComputer with Microsoft Office and internet accessDraft Project Management Plan TemplateDraft Project Schedule TemplateConference ProgramPlace for a meetingRoleplay participants Timing Your assessor will advise you of the due date of these submissions. Submit Email with the following attached: Work Breakdown StructureDraft Project Management PlanDraft Project ScheduleEmail with the following attached: Baseline Project Management PlanBaseline Draft Project Schedule Assessment criteria For your performance to be deemed satisfactory in this assessment task, you must satisfactorily address all of the assessment criteria. If part of this task is not satisfactorily completed, you will be asked to complete further assessment to demonstrate competence. Re-submission opportunities You will be provided feedback on their performance by the Assessor. The feedback will indicate if you have satisfactorily addressed the requirements of each part of this task. If any parts of the task are not satisfactorily completed, the assessor will explain why, and provide you written feedback along with guidance on what you must undertake to demonstrate satisfactory performance. Re-assessment attempt(s) will be arranged at a later time and date. You have the right to appeal the outcome of assessment decisions if you feel that you have been dealt with unfairly or have other appropriate grounds for an appeal. You are encouraged to consult with the assessor prior to attempting this task if you do not understand any part of this task or if you have any learning issues or needs that may hinder you when attempting any part of the assessment. Assessment Task 2 Instructions Carefully read the following: Manager Networks is an organisation that provides networking events for business people across Australia. The company runs regular networking events but has now decided to start an annual conference event focussing on an area of business considered to be of key importance. It is hoped that the conference will provide information on cutting edge leadership topics that focus on leadership skills, knowledge and trends. It should also promote Management Networks, as well as providing professional development for its clients. As the Administration Manager for Manager Networks, you have been asked by the CEO to develop and implement a project schedule for the conference. Although the CEO has ultimate responsibility for the conference, you will be responsible for the ongoing development of the congress in cooperation with several other staff members, who will use their expertise in different areas to support your project management. Donna Chisholm, who is the co-ordinator of the Manager Networks’ trainers, will help with contacting and lining up the speakers. She has already drafted a Conference Program, which can be used until the speakers have been finalised. Dan Streep, the Administration Assistant has had experience with the ground level work required for a conference, and he will help to determine and prepare the venue. Edith Partridge, the Chief Financial Officer will be in control of the finances of the congress. Erin O’Donnell, the Manager Networks Marketing Manager, will co-ordinate the marketing material. The conference will be conducted on 04 October 2018. It will be a one-day event, from 9 am to 4 pm. For the purposes of this assessment task, assume that the date of the project team meeting is 09 April 2018. The conference style will be formal, with a balance of conference elements to ensure that outcomes are achieved. Participant target group is managers in all industries. This group will be targeted by email using the Manager Networks data base and publicised through social media such as LinkedIn. Conference facilities require a centrally located venue that has a conference room that can accommodate up to 150 people. Invited speakers will want to be accommodated nearby, so there will need to be an appropriate hotel in the vicinity. The venue will also need to be able to provide onsite catering for the meeting attendees. Budget: projected attendee numbers will be 150 people, and the suggested conference price for participants is $500 plus GST. Speakers are to receive $400 each for their participation. Complete the following activities: Write a Work Breakdown Structure (WBS) for the conference. Develop a WBS with sufficient detail to enable effective planning and control of the project. The WBS may be in the form of a diagram or a list of activities, but it must contain sufficient detail to enable a Project Schedule to be developed from it. Write a draft Project Management Plan (PMP). Review the case study information, and research conference project management plans in the internet. It is not possible for the information you are given on the case study to be exhaustive, so feel free to embellish you plan with tips from projects that you have participated in the past, or examples from the internet. The objective is that you demonstrate that you are capable of logically thinking through the issues involved in the case study situation. Your PMP must include, as a minimum, the following: Project scopeMilestones and mechanisms to measure, record and report progress of activitiesRoles and responsibilitiesProject stakeholdersProject communicationChange managementCost managementRisk managementIssue managementManagement plan approval process. Use Project Plan Template to guide your work. Your draft project management plan should be between 2 and 3 pages. Print out a copy of this document to take to the project team meeting with you. Project Management PlanProject Scope The intended audience of the MANAGERS NETWORK PMP is all project stakeholders including the project sponsor, senior leadership and the project team. Manager Networks is an organization that provides networking events for business people across Australia. The company runs regular networking events but has now decided to start an annual conference event focusing on an area of business considered to be of key importance. It is hoped that the conference will provide information on cutting edge leadership topics that focus on leadership skills, knowledge and trends.Milestones Milestones Estimated Completion Timeframe Meeting 1 day Official task communication After the meeting it will run for 30 days Agenda of the conference It will start after CEO approve the mock and it will be reviewed for 7 days Find the venue 30 days of time to find the right venue Book the venue It will be booked after the CEO will approve one venue among the 3 provided Budgeting check After we book the venue to check how much we have spent so far Marketing plan Based on conference venue and agenda Publish marketing Once prepared tested and approve from marketing manager and CEO Engage speakers We engage speakers as soon as we know the agenda of the conference Invite attendees Invite attendees after we know the speakers Testing conference We test the conference with the speakers to actually evaluate and test the duration Conference day On day of conference on 4 October 2018 conference review From the day after the conference we are going to review the expenses attendees feedback and all other relevant outcomesRoles and Responsibilities Administration Manager for Manager Networks develop and implement a project schedule for the conference; CEO has ultimate responsibility for the conference, you will be responsible for the ongoing development of the congress in cooperation with several other staff members, who will use their expertise in different areas to support your project management; Donna Chisholm, who is the coordinator of the Manager Networks’ trainers, will help with contacting and lining up the speakers. She has already drafted a Conference Program, which can be used until the speakers have been finalized; Dan Streep, the Administration Assistant has had experience with the ground level work required for a conference, and he will help to determine and prepare the venue; Edith Partridge, the Chief Financial Officer will be in control of the finances of the congress; Erin O’Donnell, the Manager Networks Marketing Manager, will co-ordinate the marketing material.Project stakeholders CEO; Dan Streep; Edith Partridge; Erin O’Donnell; Speakers; Participant.Project communication All communication will have to done via email. Any face to face communication must be also communicated via email. All departments are required to share information across all other in order to all be aware on evolution of the plan.Cost managementRisk management Each department involved into the project is required to provide a contingency plan. All contingency plan needs to be reviewed first by me and then by the CEO. Each contingency plan that has been approved needs to be communicated and sent via email and hard copy to all mangers of the other department participating in the project. The CEO and I will provide a unified contingency plan which will run across the main point of concerns of each contingency plan received.Issue management An issue log with version details and proper approval process will be created that would have to be updated every time a new issue is logged. Depending on the severity of the issue, changes to the project plan will be made and approved through the proper channels. Write a draft Project Schedule (PS) Use MS Excel to create a Project Schedule Gantt Chart that covers all of the tasks in your WBS. For each task, estimate its duration and effort, then work out the sequencing and the dependencies between tasks. Keep in mind that this will be a draft version only, and the baseline PS can only be established after you have incorporated the input from the rest of the project team. Use Project Schedule Template to guide your work. Print out a copy of this document to take to the project team meeting with you. Send an email to the CEO (your assessor). The text of the email should be in grammatically correct English, written in an appropriate (polite, business-like) style. It should introduce and summarise the contents of the attachments and ask for details of your meeting with the project team. Attach the following to the email: Work Breakdown StructureDraft Project Management PlanDraft Project Schedule Email Dear CEO, It is with
